Our Process
A document technology assessment
to support your organization
Think Beyond Just Printers
No matter the economic climate, business need to prioritize how they’re spending their money and using their time.
The Imagine Technology Assessment helps businesses identify and uncover the true costs of their document technology, highlighting areas where they can save money and optimize workflows.
Our specialists take a comprehensive view of a business’s printers, scanners, copiers, and more. We examine each business’s real data and use our expertise to forecast future expenses and efficiencies.
Through this assessment process, we’ve helped thousands of organizations uncover and eliminate costs, while freeing up time so they can stay focused on their core operations. We look forward to helping you do the same!
Imagine Having a Trusted Partner to Handle Your Document Technology,
So You Don't Have To
Understand Your Corporate Culture
We hold a preliminary meeting to understand your organization’s direction and objectives. We set baseline measures before getting to work.
Inventory Technology
We use several tools and techniques to gain a big-picture view of your current technology environment. This includes any underutilized, obsolete, and redundant assets.
Analyze Usage
Our diagnostic application captures usage data from both networked and non-networked devices.
Capture Costs
We conduct an in-depth review of both the direct and indirect costs of your technology. This includes workflow asset usage and ongoing maintenance costs.
Review Workflow
We create a blueprint of how information flows among your devices. This allows us to identify any bottlenecks or inefficiencies.
Examine Processes
We identify all opportunities for improvement, from hardware to sustainable working practices. This includes reviewing administrative functions, such as procurement and internal IT processes.
Monitor and Optimize
We’ll set up systems to monitor your technology usage. This will help us find ways to further reduce costs, energy consumption, paper waste, and more. We’ll review this with you each quarter.
Timeline and Process
DOCUMENT OUTPUT ASSET INVENTORY
- Install FM Audit for Network Scan of Devices
- Physical Walk-Through with Floor Plans (First Meters)
GATHER CURRENT COST DATA
- Invoices for Printer Toner, Maintenance Kits & Repairs,
or Agree Upon Industry Standards - Recent Invoices on Asset Leases & Service Costs
- Document Out-Sourcing and Storage Costs
COMPLETE WORKFLOW ASSESSMENT
- End User Interviews
- Physical Walk-Through (Second Meters on Local Devices)
VALIDATION MEETING
- Review Assessment Findings and Validate Current State
- Co-Author a Solution in Accordance with Client Objectives
- Schedule Proof of Concept (Technology Demonstration)
PRESENTATION MEETING
- Present Executive Summary Solutions & Recommendations
- Review ROT over a 1, 3 and 5 Year Plan
IMPLEMENTATION
- Schedule Implementation of Agreed Upon Solutions
- Assign Project Management Team
ONGOING OPTIMIZATION
- Monitor performance and usage metrics
- Quarterly review to identify areas for additional improvement
Think Beyond
the hassles of printers.
Imagine having the document solutions and support you need from a provider that treats you like family.
